Accounting Coordinator
Irving, TX
Founded by a mother whose daughter was killed by a drunk driver, Mothers Against Drunk Driving® (MADD) is the nation’s largest nonprofit working to protect families from drunk driving and underage drinking. With the help of those who want a safer future, MADD’s Campaign to Eliminate Drunk Driving® will end this danger on America’s roads. PowerTalk 21® is the national day for parents to talk with their kids about alcohol, using the proven strategies of Power of Parents™ to reduce the risk of underage drinking. And as one of the largest victim services organizations in the U.S., MADD also supports drunk and drugged driving victims and survivors at no charge, serving one person every eight minutes through local MADD victim advocates and at 1-877-MADD-HELP. Learn more at www.madd.org or by calling 1-877-ASK-MADD.
The MADD National office in Irving, TX is currently seeking candidates for the position of Accounting Coordinator 028-13.
GENERAL DESCRIPTION:
Responsible for the timely and accurate preparation of disbursement vouchers for payment, maintenance of the filing system for paid vendors or processing of incoming revenue and all invoices. The Accounting Coordinator may be assigned solely to either an Accounts Payable function or an Accounts Receivable function.
ESSENTIAL POSITION FUNCTIONS:
Accounts Payable Functions:
1. Reviews all invoices and check requests for accuracy and completeness. Ensures expenses are in accordance with policies and are accurately coded to the appropriate general ledger account and sub account. Assures documents processed are included in the proper accounting period.
2. Generates invoices on accounts receivable; codes and directs all back up paperwork on incoming revenue; maintains and reconciles subsidiary ledgers for accounts receivable to the general ledger and codes revenue accounting system for release by Controller.
3. Reconciles accounts payable subsidiary ledger to general ledger on a monthly basis; reconciles travel advances to the general ledger and follows up on outstanding advances for collection.
4. Prepares monthly general ledger entries related to expensing of prepaid items, copy usage, postage usage, supplies used and any other entries requested. Prepares and processes recurring payables in a timely manner.
Accounts Receivable Functions:
1. Generates invoices on accounts receivable; codes and directs all back up paperwork on incoming revenue; maintains and reconciles subsidiary ledgers for accounts receivable to the general ledger and codes revenue accounting system for release by Regional Accountant, Regional Accounting Manger, Controller or CFO.
2. Generate quarterly statements to states, affiliates and third party customers. (National Office)
3. Record on-line contributions into the accounting system; maintain spreadsheet of amounts due to the field; maintain records on all donations of $5,000 or more.
4. Other duties as assigned.
POSITION REQUIREMENTS:
1. Two to three years of previous work experience in a business environment in an accounting clerical capacity. Large company AP experience highly desired.
2. Ability to perform basic mathematical calculations, balance transactions and record information accurately.
3. Excellent data entry or keyboard skills, proficiency with computer programs involving business software such as Solomon, Excel and MS Word.
4. Ability to alphabetize and maintain accurate files and records.
5. Reliable transportation for daily bank deposits.
Interested Candidates should forward resumes to the following email address: Diana.lovasz@madd.org
MADD offers a competitive salary and exceptional benefits + business casual environment.
“An Interested Party will be considered an applicant only after the individual has complied with the application process and has indicated the specific position for which they are applying.”
MADD is an equal opportunity employer.
