Location: Pennsylvania (Remote)

This is a remote, work from home position. However, the preferred candidate needs to live in the geographical area of the job posting location in or near the state of Pennsylvania. This position is a part-time position at 20hrs/week that will focus on events and development opportunities. Up to 20% local travel required, and mileage cost will be reimbursed. Bilingual a plus, but not required.

GENERAL DESCRIPTION:

The Development and Event Coordinator is responsible, at the state level, for the development, execution and monitoring of a diversified, comprehensive fundraising plan aligned with MADD’s strategic plan. Ensures effective and aggressive growth in fund development through core strategies which are committed to fulfilling MADD’s mission, including but not limited to: special events (including MADD’s WALK program), corporate and foundation solicitation, third party events, honor/memorial giving and fundraising programs.

Design, develop, execute and manage special events, including MADD’s WALK program, in support of fundraising efforts to achieve MADD’s mission. Analyze effectiveness of events, establish relationships and solicit event sponsors/donors; manage contractors, vendors, sponsors, and volunteers.

Diversify MADD Pennsylvania’s funding by conducting preliminary research on prospects, tracking donor opportunities, supporting proposal development, and responding to inquiries regarding donations.

Foster a culture of philanthropy within MADD. Be a leader for other staff and volunteers to institutionalize philanthropy within the organization.

ESSENTIAL POSITION FUNCTIONS:

Special Events:

  1. Identify, develop, implement and manage special event programs to achieve fund raising objectives. Develop strategic, financial and operational goals annually and for each event.
  2. Analyze and maintain event budgets that comply with MADD’s 25% expense to revenue ratio guidelines.  Make appropriate revisions as necessary.
  3. Establish a volunteer recruitment plan to assure adequate volunteer resources for all event activities. Cultivate, train and manage volunteer staff to assist with events. Develop working committees for each event and oversee committee meetings and activities.
  4. Create and implement community outreach plans to build awareness of events. Identify, solicit and cultivate individual donors and businesses/corporations to secure monetary and in-kind sponsorships and donations as appropriate to the event. Ensure the fulfillment of all sponsorship benefits.
  5. Responsible for all creative and logistical aspects of the event to ensure efficiencies and deadlines. Promote and publicize the event to the media and community. Ensure delivery and distribution of all promotional materials supporting the event.  Develop, maintain and manage vendor relationships
  6. Ensure that MADD is in compliance with all regulatory requirements for conducting the event, including proper logo and branding, and timely filing or submission of permits/applications/fees.
  7. Critically assess logistics of each event and provide recommendations for future improvement. Research, analyze and manage all statistics, tracking and reporting as it relates to donor trends and demographics.
  8.  Keep current on marketing trends. Conduct market research to analyze events of competitors.

Donor Prospecting and Cultivation Support:

  1. Research public and private foundations to identify unrestricted sources of revenue for the state of Pennsylvania. Responsible for drafting, editing, and submitting written content for grant proposals and reports.
  2. Coordinate and participate in donor meetings, events, and stewardship activities. Actively network through community organizations as appropriate to support fund development for MADD Pennsylvania.
  3. Schedule appointments and meetings with external partners and internal stakeholders.
  4. Other duties as assigned.

POSITION REQUIREMENTS:

  1. Bachelor’s degree with three to four years of proven results in fundraising and/or special event planning/management of equivalent experience required and grant writing, preferably in a non-profit environment.
  2. Experience with donor database reporting as well as high level of computer proficiency to include Microsoft Office products and spreadsheet development and analysis.
  3. Travel and flexible schedule required. Ability to be able to work non-traditional work hours.       
  4. Strong organizational skills, be detail oriented with the ability to prioritize, manage multiple projects and execute in a high-volume environment.
  5. Excellent communication skills with the ability to develop and convey thoughts clearly, logically and concisely both orally and in writing, using appropriate grammar and command of the English language.
  6. Ability to work both independently and with others to resolve issues and maintain composure and professionalism in an environment of changing and/or multiple priorities.
  7. Must be able to work on a time table, meet deadlines, follow instructions and accept direction on given assignments.
  8. Strong work ethic with the ability to maintain a high activity level.
  9. Ability to tolerate stressful situations and maintain a professional demeanor during times of stress.
  10. Must have exceptional internal and external customer service orientation.
  11. Must have demonstrated computer skills including Microsoft Excel, Word and Outlook and be familiar with entering data into on-line systems. Should also have basic record keeping and math skills.
  12. Must have working knowledge of company policies and procedures.
  13. Ability to maintain social, ethical and organizational standards in job related activities, at work and in the community.
  14. Ability to maintain workplace confidentiality and take ownership/accountability for own actions and aspects of the job.
  15. Demonstrated commitment, passion and compassion for the mission of MADD.

Typical Physical and Mental Demands

This is a remote position requiring a designated working space and is generally considered sedentary, although this position may require long hours during event season, handling conflicts and making decisions under pressure.  This position may require sitting and/or standing for at least 8 hours; lifting/carrying (maximum 25 pounds). Must be able to communicate with other individuals; and perceive and exchange information. The noise level is from quiet to moderate.  This position requires the ability to operate a computer and other office machines such as fax, calculator and telephone.  This position must be able to maintain confidentiality.  This position may require a valid State Drivers License and proof of insurance because the individual may be required to drive to alternate locations away from the office.  Critical thinking, active learning, listening, writing, speaking, negotiating, persuasion, judgment and the ability to work under pressure may be mandatory for this position.

Pay: $20/hour at 20 hours/week

Travel: 20% local travel. Mileage and travel costs will be reimbursed.

BENEFITS

  • Flexible Schedule
  • 12 Holidays per calendar year
  • Employee Assistance Program
  • Retirement 403(b) + 3% employer matching
  • Eligible to accrue vacation and sick time on a prorated basis.

COVID Accommodations

MADD is providing PPE equipment to all employees and safety training.

How to Apply

Please provide resume to Shawn Hirst at Shawn.Hirst@madd.org