Location: Irving, Texas

The National Office of Mothers Against Drunk Driving is looking for a detail oriented and driven individual who is passionate about creating a nation of No More Victims. Responsible for implementing the administrative and technical support of grant documentation and compliance for the field and national funding.  This position will assist with the creation of training, maintenance for document compliance and assist the field with grant needs as requested.  In addition, this position will be responsible for national foundation grant metric oversight and reporting.

GENERAL DESCRIPTION:

Organizes and implements administrative and technical portions of grant documentation for the field and national partnerships. Responsible for tracking organizing of grant training, reporting, and compliance documentation.  Work cross departmentally with the Finance department, Mission Services team and Field.

Foster a culture of philanthropy within MADD. Be a leader for other staff and volunteers to institutionalize philanthropy within the organization.

ESSENTIAL POSITION FUNCTIONS:

  1. Develop, revise and maintain the internal grant review and approval process for all organizational grant submissions.
  2. Support the development and implementation of a training program focused on grant compliance and grant management/oversite.
  3. Analyze and identify trend information for grant spending and deliverable targets.
  4. Organize and maintain all grant documentation for audit compliance.
  5. Work collaboratively with finance department, field grant staff, and senior leadership to ensure compliance for grant needs.
  6. Manage national foundation grant reporting in partnership with the programs and development departments.
  7. Develop monthly internal audit process and report outcomes and areas of improvement.
  8. Maintain tracking and data collection of and the progress for evaluation and improvement.  Identify areas that are not fully utilizing the resources available and ensure assistance is provided in a timely manner.
  9. Perform other duties as assigned. 

POSITION REQUIREMENTS:

  1. Bachelor’s degree in related field or equivalent experience.
  2. One to two years’ experience working in with or under federal and/or private grants.  Previous experience working within the non-profit industry a plus.
  3. Excellent project management skills with strong organizational skills. Should be oriented with the ability to prioritize, manage multiple projects and execute in a high-volume environment.
  4. Must be able to work on a timetable, meet deadlines, follow instructions and accept direction on given assignments.
  5. Must have demonstrated computer skills including Microsoft Excel, Word and Outlook and be familiar with entering data into on-line systems. Should also have basic record keeping and math skills.
  6. Demonstrated commitment, passion and compassion for the mission of MADD.
  7. Ability to maintain workplace confidentiality and take ownership/accountability for own actions and aspects of the job.
  8. Excellent communication skills with the ability to develop and convey thoughts clearly, logically and concisely both orally and in writing, using appropriate grammar and command of the English language.
  9. Ability to perform in cross functional team approach and job responsibilities.  Ability to work both independently and with others to resolve issues and maintain composure and professionalism in an environment of changing and/or multiple priorities.
  10. Strong work ethic with the ability to maintain a high activity level.
  11. Ability to tolerate stressful situations and maintain a professional demeanor during times of stress.
  12. Must have exceptional internal and external customer service orientation.
  13. Must have working knowledge of company policies and procedures.
  14. Ability to maintain social, ethical and organizational standards in job related activities, at work and in the community.

Typical Physical and Mental Demands

This position requires working in an office setting and is generally considered sedentary, although this position may require long hours, handling conflicts and making decisions under pressure.  This position may require sitting, standing, lifting (maximum 25 pounds) for at least 8 hours and a normal range of hearing and vision.   The noise level is from quiet to moderate.  This position requires the ability to operate a computer and other office machines such as fax, calculator and telephone.  This position must be able to maintain confidentiality.  This position may require a valid State Driver’s License and proof of insurance because the individual may be required to drive to alternate locations away from the office.  Critical thinking, active learning, listening, writing, speaking, negotiating, persuasion, judgment and the ability to work under pressure may be mandatory for this position.

Salary: starting at $40,000

BENEFITS

  • Health, Dental, Vision
  • Retirement 403(b) + 3% matching after 1 year
  • Minimum 3 weeks Vacation
  • 12 Paid Holidays per calendar year
  • Up to 3 Floating Holidays per calendar year
  • Paid Sick Time
  • Modified Educational Assistance
  • Parental Leave
  • Basic Life, AD&D, Short-Term and Long-Term Disability Insurance covered by Employer
  • FSA, HRA
  • Employee Assistance Program

COVID Accommodations

Madd is providing PPE equipment to all employees, safety training, and allowing temporary remote/work from home on a case-by-case basis.

How to Apply

For consideration, please submit your resume and cover letter including salary requirements to CC.Resumes@madd.org. No phone calls, please.  This position reports to the MADD National Office located at 511 E. John Carpenter Frwy, Suite 700 Irving, Texas 75062