Location: Irving, TX
Responsible for the accounting and financial data for all State, Affiliate and chapter offices within assigned states. Compile and prepare financial data and records, ensuring that all the data is recorded in accordance with generally accepted accounting principles and on a basis consistent with MADD’s policies and procedures.
Foster a culture of philanthropy within MADD. Be a leader for other staff and volunteers to institutionalize philanthropy within the organization.
ESSENTIAL POSITION FUNCTIONS:
- Review and approve journal entries, grant reconciliations and workflow of Staff Accountants, including accounting activities such as month end close, reconciliations, journal entries, reporting and ad hoc projects as required.
- Prepare and present information to Staff Accountants and field staff as required regarding updated policies and procedures related to Finance and grants.
- Train and mentor Staff Accountants to perform duties and encourage career development.
- Stay current on regulatory changes and grant compliance and provide training as needed.
- Prepare and assist with annual audit and monitoring requests. Manage the Single Audit and Schedule of Federal Awards.
- Respond to inquiries from State, Affiliate and chapter for assigned states. Review and approve expense reports and invoices.
- Assist Finance Department leadership with identifying process improvements to increase efficiencies.
- Review and update policies and procedures, including documenting processes, procedures, and workflow steps for departmental tasks.
- Review and approve transactional items related to the State, Affiliate and chapter financial activities within assigned states including: AP/AR, fundraising forms, personnel and human resources additions or changes, contracts including grants and leases, cash receipts, cash disbursements and payroll journals, invoices and check requests to ensure compliance with policy. Prepare complex general ledger adjusting journal entries.
- Ensure that the Affiliates and States assigned are in compliance with all accounting, finance and audit policies and procedures of MADD and all applicable federal and state regulations. Prepare monthly financial statements and tax returns as needed for assigned states. Ensure their accuracy and resolve discrepancies in a timely manner.
- Review grant applications to ensure compliance with MADD’s policies and federal, state or other regulations. Monitor grant disbursements and reporting to ensure compliance with grant requirements. Prepare and submit grant reports as required. Reconcile grant financial reports to the general ledger. Investigate and resolve reconciling items to maintain proper accounting of all grant activities and to ensure compliance with grant requirements.
- Prepare and analyze transaction detail to ensure proper coding and allowability. Review and record transactions to meet month end close deadlines for monthly financial reporting.
- Assist in the preparation, review and analysis of the annual budget for State and Affiliate offices.
- Monitor actual year to date results compared to budget and address shortfalls or overages on a timely basis. Investigate and resolve matters with State and Affiliate offices to ensure spending within approved budget.
- Other duties as assigned.
- Five plus years accounting experience related to general ledger, accounts payable, payroll and reconciliations. Experience in non-profit accounting and federal grants highly desired.
- Bachelor’s degree in Finance or Accounting.
- CPA certification a plus.
- Strong organizational skills, be detail oriented with the ability to prioritize, manage multiple projects and execute in a high-volume environment.
- Excellent communication skills with the ability to develop and convey thoughts clearly, logically and concisely both orally and in writing, using appropriate grammar and command of the English language.
- Ability to work both independently and with others to resolve issues and maintain composure and professionalism in an environment of changing and/or multiple priorities.
- Must be able to work on a schedule and meet internal and external deadlines.
- Strong work ethic with the ability to maintain a high activity level.
- Ability to manage stressful situations and maintain a professional demeanor during times of stress.
- Must have strong listening and communication skills.
- Must have demonstrated computer skills including Microsoft Excel, Word and Outlook and be familiar with entering data into on-line systems. Should also have basic record keeping and math skills.
- Must have working knowledge of company policies and procedures.
- Ability to maintain social, ethical and organizational standards in job related activities, at work and in the community.
- Ability to maintain workplace confidentiality and take ownership/accountability for own actions and aspects of the job.
- Demonstrated commitment, passion and compassion for the mission of MADD.
- Health, Dental, Vision
- Retirement 403(b) + 3% matching after 1 year
- Minimum 3 weeks Vacation
- Paid Sick Time
- 10 Paid Holidays per calendar year
- Up to 3 Floating Holidays per calendar year
- Modified Educational Assistance
- Parental Leave
- Basic Life, AD&D, Short-Term and Long-Term Disability Insurance covered by Employer
- FSA, HRA
- Employee Assistance Program
Madd is providing PPE equipment to all employees, safety training, and allowing remote/work from home.
How to Apply
Please provide resume and salary requirements to FinanceHR@madd.org