Location: Irving, Texas
Responsible for the accounting and financial data for all State, Affiliate and chapter offices within assigned states. Compile and prepare financial data and records, ensuring that all the data is recorded in accordance with generally accepted accounting principles and on a basis consistent with MADD’s policies and procedures.
Foster a culture of philanthropy within MADD. Assure that the organization’s corporate culture, systems and procedures support the goals and objectives of MADD. Lead staff and volunteers to institutionalize philanthropy within the organization.
ESSENTIAL POSITION FUNCTIONS:
- Review and approve transactional items related to the State, Affiliate and chapter financial activities within assigned states including: AP/AR, fundraising forms, personnel and human resources additions or changes, contracts including grants and leases, cash receipts, cash disbursements and payroll journals, invoices and check requests to ensure compliance with policy. Prepare complex general ledger adjusting journal entries.
- Ensure that the Affiliates and States assigned are in compliance with all accounting, finance and audit policies and procedures of MADD and all applicable federal and state regulations. Prepare monthly financial statements and tax returns as needed for assigned states. Ensure their accuracy and resolve discrepancies in a timely manner.
- Review grant applications to ensure compliance with MADD’s policies and federal, state or other regulations. Monitor grant disbursements and reporting to ensure compliance with grant requirements. Prepare and submit grant reports as required. Reconcile grant financial reports to the general ledger. Investigate and resolve reconciling items to maintain proper accounting of all grant activities and to ensure compliance with grant requirements.
- Prepare and analyze transaction detail to ensure proper coding and allowability, if charged to grant. Review and record transactions to meet month end close deadlines for monthly financial reporting.
- Prepare documentation including the preparation of and entry of payroll data into the grant reconciliation worksheets for assigned states as well as cash receipt entries for assigned states. Distribute monthly financial reports to field locations for review/revisions. Compile supporting documentation for the filing of grants including the backup documentation, project transaction report, reconciliation and claim form.
- Assist in the preparation, review and analysis of the annual budget for State and Affiliate offices.
- Monitor actual year to date results compared to budget and address shortfalls or overages on a timely basis. Investigate and resolve matters with State and Affiliate offices to ensure spending within approved budget.
- Review and approve select Journal Entries generated by other Regional Accountants.
- Respond to inquiries from State, Affiliate and chapter for assigned states. Review and approve expense reports and invoices.
- Prepare and assist with annual audit and monitoring requests.
- Other duties as assigned.
- Three to five years experience related to general ledger, accounts payable, payroll and reconciliations. Experience in non-profit accounting and federal grants a plus.
- Bachelor’s degree with a minimum of 20 hours of accounting or Associates degree with equivalent work experience.
- Strong organizational skills with the ability to prioritize, manage multiple projects and execute in a high-volume environment.
- Excellent communication skills with the ability to develop and convey thoughts clearly, logically and concisely both orally and in writing, using appropriate grammar and command of the English language.
- Ability to work both independently and with others to resolve issues and maintain composure and professionalism in an environment of changing and/or multiple priorities.
- Must be able to work on a schedule and meet internal and external deadlines.
- Strong work ethic with the ability to maintain a high activity level.
- Ability to manage stressful situations and maintain a professional demeanor during times of stress.
- Must have strong listening and communication skills.
- Must have demonstrated computer skills including Microsoft Excel, Word and Outlook and be familiar with entering data into on-line systems. Experience with financial ERP systems a plus.
- Must have working knowledge of company policies and procedures.
- Ability to maintain social, ethical and organizational standards in job related activities, at work and in the community.
- Ability to maintain workplace confidentiality and take ownership/accountability for own actions and aspects of the job.
- Demonstrated commitment, passion and compassion for the mission of MADD.
Typical Physical and Mental Demands –
This position requires working in an office setting and is generally considered sedentary. This position may require a combination of sitting, standing, lifting/carrying (maximum 25 pounds) for at least 8 hours and a normal range of hearing and vision. The noise level is from quiet to moderate. This position requires the ability to operate a computer and other office machines such as a copier, fax, calculator and telephone. This position must be able to maintain confidentiality. This position may require a valid State Driver’s License and proof of insurance because the individual may be required to drive to alternate locations away from the office. Active learning, listening, writing, speaking, judgment and the ability to work under pressure may be mandatory for this position.
Physical Requirements & Working Conditions – The physical demands, work environment factors and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Health, Dental, Vision
- Retirement 403(b) + 3% matching after 1 year
- Minimum 3 weeks Vacation
- 12 Paid Holidays per calendar year
- Up to 3 Floating Holidays per calendar year
- Paid Sick Time
- Modified Educational Assistance
- Parental Leave
- Basic Life, AD&D, Short-Term and Long-Term Disability Insurance covered by Employer
- FSA, HRA
- Employee Assistance Program
- WFH Split: Four days in-person, One day work-from-home per week (after 90 day eligibility)
MADD is providing PPE equipment to all employees and safety training. This role reports in-person at MADD’s National headquarters in Irving, TX. WFH Split: Four days in-person, One day work-from-home (after 90 day eligibility).
How to Apply
Please provide resume, cover letter, and salary requirements to FinanceHR@madd.org